Section II - Library Organization

2.400-Organizational Chart

Section 2.500 – Staff Titles and Descriptions (revised 12/8/2021)

Executive Director

Organizes and leads library district; provides direct service to patrons

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

Master’s degree in library science or a related field with significant coursework in library science; five years current experience in library management and supervision; wage placement based on training and experience.

WAGE RANGE

$55,000 – $80,000

Classification

Professional; Exempt; Salaried

Fiscal Officer

Serves as the financial officer in accordance with federal, state, and local laws as well as the policies and decisions of the library board.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

High school diploma; training or work experience in accounting, business, or public administration that provides a base of knowledge for governmental accounting; wage placement based on training and/or experience.

WAGE RANGE

$29,000- $50,000

Classification

Professional; Nonexempt; Salaried

Coordinator

Develops and supervises a professional library service at the district or building level; provides direct service to patrons.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

Master’s degree in library science or in a related field with significant coursework in library science or equivalent of education and experience; wage placement based on training, experience, and scope of duties.

WAGE RANGE

$30,000 – $50,000

Classification

Professional; Nonexempt; Salaried

Specialist

Implements a district-wide service that requires advanced training and extensive experience; provides direct service to patrons.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

Bachelor’s degree or significant undergraduate coursework in the area of assigned duties; wage placement based on training, experience, and scope of duties.

WAGE RANGE

$27,000 – $40,000

Classification

Associate; Nonexempt; Salaried

Public Service Team Leader

Supplementary assignment to provide staff leadership and monitor conditions of facilities; provides direct service to patrons.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

High school diploma; must have a current full-time assignment with the library; wage based on scope of duties.

WAGE RANGE

$2,163 supplementary salary

Classification

Associate; Exempt; Salaried

Deputy Fiscal Officer

Supplementary assignment of accounting duties assigned by the fiscal officer or the library board, in the absence of the fiscal officer.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

High school diploma; on-the-job training with performance indicators of ability to successfully manage the job assignment; wage set annually.

WAGE RANGE

$9.68 – $16.00 hour

Classification

Paraprofessional; Nonexempt; Hourly;
Annual Equivalent = $16,848 – $33,280

Assistant

Assists in all areas as needed; coordinates a designated set of tasks such as circulation or programming; provides direct service to patrons.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

High school diploma; library science training preferred; three years of current, library work experience; avid reader; computer literate, public service skills, ability to learn quickly; wage placement based on training and experience.

WAGE RANGE

$10.43 – $17.00 hour

Classification

Paraprofessional; Nonexempt: Hourly;
Annual Equivalent = $19,760 – $33,280

Clerk

Supports services in all areas as needed and directed; provides direct service to patrons.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

High school diploma; avid reader; computer literate, public service skills, ability to learn quickly; wage placement based on training and experience.

WAGE RANGE

$9.68- $15.00 hour

Classification

Paraprofessional; Nonexempt; Hourly;
Annual Equivalent = $18,304 – $29,120

Custodian

Daily cleaning and care of library facilities, or general maintenance of library facilities and grounds.

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

Prior experience or on-the-job training; wage placement based on training and experience.

WAGE RANGE

$9.68 – $15.00 hour

Classification

Non-classified; Nonexempt: Hourly;
Annual Equivalent = $18,304 – $29,120

Page

Shelving and maintaining order of shelves, assisting with other routine tasks, as directed by Public Services Team Leader

KNOWLEDGE BASE, EXPERIENCE AND PLACEMENT:

On-the-job training; wages determined by Ohio minimum wage

WAGE RANGE

$9.68 hour

Classification

Paraprofessional; Nonexempt; Hourly;
Annual Equivalent = $8,632 – $13,120

Section 2.510 Assistant-in-Training Program (revised 9/13/17)

Goal
Adams County Public Library (ACPL) seeks to increase the knowledge and skills of
paraprofessional employees who are applying for assignment to an open library assistant position.

Eligibility
High school diploma or GED and one year of recent, related library experience.
Current assignment within ACPL with performance reviews indicative of potential success.
Commitment to one additional year of employment with ACPL after completing the program.

Program
Participants will be selected by the library director from a list of those who have filed a statement of interest in a specific library assistant position that is currently open in ACPL.

The library director will arrange undergraduate or graduate training online with a college or university and design an individual program of course work to meet the learning needs of the participant.

All course work must be done outside the participant’s customary work schedule and should be completed within a period of eighteen months unless the library director grants an extension.

While participating in the program, the employee will be assigned duties customarily performed by a library assistant. However, official assignment as a library assistant is contingent upon completion of the program.

Acceptance of any ACPL payment for program expenses shall indicate the participant’s
acceptance and agreement to all terms and conditions of the program.

Upon proof of registration and payment of fees, the library shall reimburse the participant for eighty percent (80%) of tuition and fees, excluding textbooks. Further, the library director may arrange for payroll deduction of the participant’s share of tuition and fees. If the participant does not receive credit for a course, the participant shall reimburse ACPL for the full amount paid by the library, unless the library board waives the reimbursement for just cause.

If the participant completes the program but leaves employment with ACPL before the end of one additional year, the employee shall reimburse ACPL the amount paid by the library for each year not worked, unless the library board waives the reimbursement for just cause.

Typical coursework
Learning Literacy: basic skills with computer, applications, Internet and on-line databases. Professional Communications: fundamental skills in oral and written communication. Library Organization and Services: overview of library services, functions, and issues. Public Service Fundamentals: principles of customer service and related issues. Information Resources: activities using a variety of electronic and print sources. Reference Services: reference interview, search strategies, and resource sharing. Confidentiality and Intellectual Freedom: basic professional, legal and ethical issues.

SECTION 2.520 – ASSISTANT DIRECTOR-IN-TRAINING PROGRAM (revised 2/8/17)

Goal
Adams County Public Library (ACPL) seeks to encourage and prepare selected candidates for administrative responsibilities within the library system.

Eligibility
A bachelor’s degree and five years of experience in a library related field. Four years experience with ACPL and performance reviews indicative of potential success. Commitment to one additional year of employment with ACPL after completing the program.

Program
A participant will be selected by the executive director from a list of those who are eligible and have expressed an interest in administrative responsibilities.

The executive director will arrange graduate training online with an ALA approved university and design an individual program of course work in consultation with the participant.

All course work must be done outside the participant’s customary work schedule except for specific projects approved by the executive director; course work should be completed within a period of three years, unless the executive director grants an extension.

While participating in the program, the employee will be assigned duties customarily performed by an assistant director. However, official assignment as an assistant director is contingent upon completion of the program.

Acceptance of any ACPL payment for program expenses shall be an indication of the participant’s acceptance and agreement to all terms and conditions of the program.

Upon proof of registration and payment of fees, the library shall reimburse the participant for eighty percent (80%) of tuition and fees, excluding textbooks. Further, the executive director may arrange for payroll deduction of the participant’s share of tuition and fees.

If the participant does not receive credit for a course, the participant shall reimburse ACPL for the full amount paid by the library unless the library board waives the reimbursement for just cause.

If the participant completes the program but leaves employment with ACPL before the end of one additional year, the employee shall reimburse ACPL the full amount paid by the library, unless the library board waives the reimbursement for just cause.

Typical coursework
Foundations of Librarianship: information analysis, public library organization, and trends.
Library Management: studies in planning, budgeting, staffing and operations. Collection Development: policies, procedures and resources for managing acquisitions. Reference and Information Resources: review of sources, reference process, organization of services. Other library studies: cataloging, information systems, or services to specific populations.

SECTION 2.700 – PERFORMANCE REVIEW (REVISED 9-14-16)

The Adams County Public Library will conduct periodic performance reviews.

The purpose of a progress review is to establish and document an on-going, candid conversation between each employee and his/her supervisor. The review will help achieve the following objectives: 1) continually review organizational goals; 2) communicate job expectations; 3) recognize accomplishments and strengths; 4) identify areas for improvement; 5) develop plans for training; 6) monitor implementation of improvement plans.

The evaluation will consist of a review of three areas of employee performance: core values, job standards and self-development goals.

Core values are essential for all employees. These are behaviors that contribute to the efficient operation of the library system. Employees who exhibit high levels of these behaviors not only make the library a better place to work but also enable all staff to provide better service to the public.

Core values to be reviewed include: 1) positive approach; 2) dependability; 3) team spirit;
4) professionalism; 5) leadership (for managerial staff).
Job standards help each employee understand how his/her performance contributes to the overall effectiveness of library operations. Job knowledge, skills, competencies and behavior impact upon the employee’s ability to achieve the desired job standards.

Job standards to be reviewed include: 1) general duties and responsibilities as listed on the job description; 2) other specific tasks and duties identified by the supervisor as appropriate to the employee’s job assignment.

Self-development goals are those activities that the employee and the supervisor identify as being crucial to the employee’s long-term success in the library organization.

All staff will be reviewed at least once each year with as many follow-up reviews as are necessary during the year.

SECTION 2.710 – PROGRESSIVE DISCIPLINE (Adopted 8/12/15)

The library has chosen a progressive discipline process as one way to address employee behavior, performance, or other employment related problems. Pursuant to the employment-at-will doctrine, the library is not obliged to follow the progressive discipline guidelines and may, at any time, take whatever actions are deemed necessary to address such problems, up to and including termination.

The Progressive Discipline Form should be used to document each step of the process and forwarded to the Executive Director, to be placed in the employee’s personnel file.

The progressive discipline process is as follows:

  1. Verbal Counseling
    The employee’s supervisor will discuss expectations and deficiencies with the employee.
  2. Written Warning
    The supervisor will notify the employee of unmet expectations and actions that must be taken to ensure that performance and conduct meet library standards and that failure to take immediate corrective action will result in a one-day suspension with pay.
  3. Suspension
    The employee will be given a one-day suspension with pay. Upon return to work, the employee will either submit a letter of resignation or a letter detailing the changes that will be made to bring performance and conduct into alignment with library standards.
  4. Termination
    If performance continues to fall below library standards, employee will be terminated.

Section 2.810 – Executive Director (revised 11/25/2013)

The executive director administers the activities, services, and staffing of the Adams County Public Library according to the policies, bylaws, and directives established by the board of
trustees and the laws of the state. The executive director represents the library in both the
public and professional communities.

Knowledge Base and Experience:

  • MLS from an ALA-accredited program preferred or a master’s degree in a related field with significant coursework in library science.
  • Five years library experience in a position requiring skills in management and supervision.
  • High ethical standards, self-disciplined, trustworthy, organizational skills, and commitment.
  • Observed behaviors that match the library’s core values of positive approach, dependability, team-orientation, professional and responsible leadership.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Knowledge of local government finance, budgeting principles, and charts of accounts.
  • Understanding of team-based organizational structures and group dynamics concepts.
  • A valid driver’s license and reliable personal transportation available

Responsibility to the Board:

  • In consultation with the board president, develops agenda for board meetings.
  • Provides data on operations; submits reports about library activities and the status of annual spending plans.
  • Recommends policies and advises the board on operational, staffing, facilities, and fiscal matters; carries out the directives and policies of the board.
  • Assists in the orientation and education of board members. Maintains confidentiality of board matters.

Fiscal Responsibility:

  • Cooperates with the fiscal officer in developing the annual budget and a schedule of appropriations; assists the fiscal officer in the preparation of annual financial reports.
  • Prioritizes library needs; develops an annual spending plan; monitors annual revenue and expenditures.
  • Approves all purchases and monitors the quality of internal control.

Responsibility to the Public:

  • Assures that the library environment is pleasant and that the materials and services are organized for easy access.
  • Provides a quality collection of materials and services that meets the needs of all residents of the community.
  • Assures that the staff is responsive to library users and deals with them in a pleasant and professional manner.

Administration of Facilities:

  • Assures that the physical facilities, grounds, and equipment are properly maintained, updated, under adequate security, and safe for use.
  • Evaluates and develops plans for achieving the effective allocation and utilization of building space to meet changing library needs.
  • Negotiates contracts with vendors for required services. annual spending plans.

Responsibility for Staff:

  • Determines staffing requirements; hires substitute personnel and recommends other personnel for board approval; recommends annual staff assignments to the board.
  • Develops staff schedules; reviews and approves timecards; approves vacation leave.
  • Assures that personnel are properly trained and promotes individual staff
  • Establishes an organizational arrangement which assures effective communications and delegation of work and responsibilities; provides direct leadership of team coaches.
  • Assures that there is an effective and fair evaluation of all personnel and that records are maintained. Informs the board of disciplinary and probable dismissal actions.
  • Administers wages and benefits according to policies established by the board.
  • Provides responsive leadership and fairly represents the staff to the board.

Administration of Collections and Circulation:

  • Assures that the materials and services selected meet the needs of library users and represent a judicious expenditure of funds.
  • Assures that materials and services are properly cataloged and shelved and easily available to users.
  • Assures that there is an effective weeding program to maintain the collection within the capacity of the facilities.
  • Cooperates with the SEO Automation Consortium for integrated, online catalog and circulation services, monitors maintenance of the catalog and patron databases.

Public Relations Activities:

  • Maintains contacts with other community agencies to assure that good relationships and communications are maintained; works directly with library support groups.
  • Through the use of in-house publications and news releases, keeps the staff and public informed about library services and activities; reviews and approves major news releases.
  • Assures that good communications and relationships are maintained with area libraries, particularly those who are partners in the SEO Automation Consortium.
  • Represents the library through participation in professional library organizations such as OLC, regional library organizations such as SWON, and the SEO Automation Consortium.

Planning Responsibilities:

  • Develops and recommends an annual operational plan as well as periodic revisions of a long-range plan.

Leadership exercised: All district staff
Leadership received: Board of trustees
Classification: Professional; salaried; exempt
Schedule: As determined by the board of trustees.

The above statements are intended to describe the general nature and level of work that
is to be performed by personnel classified under this job description. The statements
are not intended to be an exhaustive list of all responsibilities and duties that might be
required of persons assigned to this position.

SECTION 2.811 – ASSISTANT DIRECTOR (adopted 9/14/2022)

The assistant director performs a variety of administrative tasks specifically assigned by the executive director, or by the library board in the absence of the executive director.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • Masters degree in library science or a related field with coursework in library science.
  • Five years library experience in a position requiring advanced training and skills.
  • Demonstrated ability to plan work for, train, and supervise others.
  • Thorough knowledge of professional library methods, reference resources and practices.
  • Knowledge of books, authors, and readers’ interests.
  • Skill in the operation of computer systems and navigation of electronic resources.
  • Demonstrated behaviors that indicate potential for leadership:
  • High ethical standards, self-disciplined, trustworthy, organizational skills, commitment
  • Positive approach, dependable, team-oriented, professional, leadership
  • Ability to deal with the public in a professional and courteous manner
  • Experience in working with library patrons of all ages
  • Ability to communicate effectively and concisely, orally and in writing.
  • Mobility to maneuver through aisles and push or pull loaded book trucks.
  • Flexibility to bend and stretch to place materials low or high on 7 ft. shelving.
  • Dexterity to pick and sort small pieces and manipulate office equipment.
  • Strength to lift, move and carry up to 30 pounds.
  • Have or obtain valid driver’s license and have reliable transportation available.

 

Typical Responsibilities/Duties:

  • Professional assignments such as research and development.
  • Managerial assignments such as staff development and grant applications.
  • Plans, coordinates, supervises, and evaluates daily operations and delivery of services to the public at locations and departments as assigned by the Executive Director, including scheduling staff and coordinating building logistics.
  • Plans, coordinates, and creates marketing and communications materials to promote the library and inform the community.
  • Assists in hiring, supervising, and training staff of assigned departments.
  • Assumes leadership of the library system in the absence of the Executive Director, as assigned.
  • Maintenance of the collection and equipment of locations
  • Directly supervises Public Service Team Leaders at all locations
  • Formulates goals, objectives, policies, and procedures for the library system, as assigned.
  • Leads assigned team to accomplish the objectives of the library, convening and participating on staff committees as needed.
  • Oversee daily operations and coordinate Public Services staff to maintain consistency of processes system-wide.
  • Responsible for collection maintenance as assigned, and assists with coordinating collection development activities among locations as assigned.
  • Works with Public Services staff to develop annual spending plans and budgets.
  • Participates in professional organizations and workshops, and keeps informed of current trends and new techniques.
  • Participates in and assists with library programs.
  • Maintains necessary library statistics.
  • Instructs patrons in the use of basic reference tools, both print and electronic.
  • Works in public services areas as assigned: including answering reference and information questions; checking materials in and out; answering the telephone; issuing borrower’s cars; processing materials, shipments, and reports; shelving, shelf reading, etc.
  • Assists patrons in the use of technology available in the library, including basic troubleshooting of microfilm, photocopier, and computer problems.
  • May be assigned supervisory duties in the absence of the executive director.
  • Performs other duties as assigned.

Supervision exercised:  District staff when assigned by the executive director or library board.

Supervision received:    Executive director

Classification:                Professional; salaried; exempt

Schedule of hours:        Supplementary assignment; may include evening and weekend hours.

 

The above statements are intended to describe the general nature and level of work that is to be performed by personnel classified as an assistant director.  The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.820 – FISCAL OFFICER (revised 5/7/23)

The fiscal officer serves as the financial officer for the Adams County Public Library in
accordance with federal, state, and local laws and regulations, the directives of the auditor of the State of Ohio, and the policies and decisions of the Adams County Public Library Board of Trustees.

Knowledge Base and Experience

  • Experience in public finance administration with previous college or work experience in accounting, business, or public administration, or any equivalent combination of experience, which provides the required knowledge, skills, and abilities.
  • Knowledge of governmental bookkeeping, accounting, and computer operations.
  • High ethical standards, self-disciplined, trustworthy, organizational skills, and commitment.
  • Demonstrated behaviors that match the library’s core values of positive approach, dependable, team-oriented, professional, and responsible leadership.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to communicate effectively in written and oral forms.
  • A valid driver’s license and reliable personal transportation available.

Responsibilities and Duties

  • Attends all regular meetings of the board of trustees and other meetings as required.
  • Writes board meeting minutes as requested and maintains minute book.
  • Works with the executive director to prepare and mail board meeting information, including agenda, minutes, financial reports, etc. in a timely manner.
  • Prepares a monthly financial report for presentation at board meetings and, at the end of the fiscal year, prepares and presents an annual financial report.
  • Prepares financial analyses at the board’s request.
  • Reviews contracts, business practices, and accounting procedures and makes recommendations to the board.
  • Supervises the maintenance and custodial staff of the library and has oversight responsibilities for building and construction projects.
  • Prepares special correspondence that is outside the purview of the board secretary.
  • Keeps the financial records of library funds in accordance with Chapter 117-4 of the Ohio Administrative Code, which lists the requirements of the auditor of the state of Ohio.
  • Keeps the accounts of funds upon such forms as are prescribed and approved by the Ohio Bureau of Inspections and Supervision of Public Affairs.
  • Trains, supervises, and reviews the work of the deputy fiscal officer.
  • Ensures that all financial records are maintained accurately. Receives and deposits all library funds in approved depositories.
  • Manages the investment of active and interim funds at the board’s direction.
  • Pays out money by a check signed by the fiscal officer or deputy fiscal officer and one of the following board officers: president, vice president, or secretary. Processes all payroll, fringe benefit, and retirement system payments in compliance with the Ohio Revised Code and applicable federal, state, and local regulations.
  • Maintains a permanent file of payroll, fringe benefit, and retirement system records as mandated by law and good business practice.
  • Prepares and files all fiscal and payroll reports to federal, state, and local authorities in a timely manner.
  • Works with the executive director in preparation of the annual appropriations resolution and the proposed budget.
  • Works with the executive director as a member of the administrative team to provide information and counsel on the present and projected financial condition of the library.
  • Advises the executive director on the formation of library policy, as appropriate.
  • Implements accounting system changes.
  • Knows the library statutory requirements and powers as authorized in the Ohio Revised Code, the opinions of the Ohio Attorney General, and other federal, state, and local laws and regulations.
  • Performs additional duties as assigned by the board of trustees.

Supervision exercised: Deputy fiscal officer
Supervision received: Board of trustees
Classification: Professional; salaried; nonexempt
Schedule of hours: As determined by the board of trustees.

The above statements are intended to describe the general nature and level of work that is to be performed by personnel classified as a fiscal officer. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.821 – DEPUTY FISCAL OFFICER (adopted 9/14/05)

The deputy fiscal officer performs a variety of accounting tasks specifically assigned by the fiscal officer, or by the library board in the absence of the fiscal officer.

Knowledge Base and Experience:

  • On-the-job training with performance indicators of ability to successfully manage the job assignments.
  • Knowledge of computer operations and accuracy with numbers.
  • High ethical standards, self-disciplined, trustworthy, organizational skills, and commitment.
  • Demonstrated behaviors that match the library’s core values of positive approach, dependable, team-oriented, professional, and responsible leadership.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to communicate effectively in written and oral forms.
  • A valid driver’s license and reliable personal transportation available.

Responsibilities and Duties:

  • Under supervision of the fiscal officer performs activities such as those listed below.
  • Keeps financial records of library funds in accordance with Chapter 117-4 of the Ohio Administrative Code, which lists the requirements of the auditor of the State of Ohio.
  • Pays out money by a check signed by the fiscal officer or deputy fiscal officer and one of the following board officers: president, vice-president, or secretary.
  • Processes payroll, fringe benefit, and retirement system payments in compliance with the Ohio Revised Code and applicable federal, state, and local regulations.
  • Maintains a permanent file of payroll, fringe benefit, and retirement system records as mandated by law and good business practice.
  • Prepares and files all fiscal and payroll reports to federal, state, and local authorities in a timely manner.
  • Performs additional duties as assigned by the fiscal officer or by the board of trustees in the absence of the fiscal officer.

Supervision exercised: None
Supervision received: Fiscal Officer
Classification: Paraprofessional; hourly; nonexempt
Schedule of hours: Supplementary assignment; may include evening and weekend hours.

The above statements are intended to describe the general nature and level of work that is to be performed by personnel classified as a deputy fiscal officer. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.829 – DIGITAL SERVICES COORDINATOR – (revised 9-8-2021)

The Digital Services Coordinator oversees the activities and staff that provide support for all Information Technology and Digital Services. The Digital Services Coordinator works closely with the Public Services Coordinator and the Outreach and Technical Services Coordinator to advise the Executive Director on the activities and needs of the staff and activities that fall under Digital Services.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • Completion of an ALA-accredited MLS degree and college at the bachelor’s level or equivalent combination of education and experience.
  • Experience with computers and library technology.
  • Demonstrated ability to plan work for, train, and supervise others.
  • Ability to translate the language of information technology to non-expert users.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Demonstrated behaviors that match the library’s core values: Positive approach, dependable, team-oriented, professional, leadership.
  • Ability to handle the pressures of timelines and technology problems with patience and perseverance without sacrificing attention to detail and accuracy.
  • Self-motivated and ability to work independently.
  • Ability to prioritize duties and complete responsibilities in a timely manner.
  • Capacity to move under furniture and through close spaces to service equipment.
  • Adequate strength to arrange furniture, move equipment and organize materials.
  • Have or obtain valid driver’s license and have reliable transportation available.

Responsibilities/Duties

  • Plans, coordinates, supervises, and evaluates the activities of locations and departments as assigned by the Executive Director that relate to digital services for the staff and patrons of the library.
  • Manages library information technology resources, including a technology plan, selecting and deploying hardware, software, and infrastructure, maintaining
    inventory, maintenance and replacement schedule.
  • Assists in hiring, supervising, and training managers and staff.
  • Assumes leadership of the library system in the absence of the Executive Director, as assigned.
  • Responsible for the overall delivery and evaluation of digital services across all of the library’s websites, third party tools, hardware, web, and software applications.
  • Serves as the library’s primary liaison with vendors and agencies providing digital services and circulating materials to the library.
  • Formulates goals, objectives, policies, and procedures for the library system as assigned.
  • Leads the digital services team to accomplish the objectives of the library, convening and participating on staff committees as needed.
  • Oversees daily Digital operations to maintain consistency of processes system wide.
  • Works with Executive Director and Digital team to develop annual spending plans and budgets.
  • Gathers digital services statistics.

Develops and coordinates technology training for public and staff.

  • Participates in professional organizations and workshops and keeps informed of current trends and new techniques.
  • Works in public service areas as assigned: including answering reference and information questions, checking materials in and out, answering the telephone, issuing borrower’s cards, processing materials and reports, shelving, shelf reading,
    etc.
  • Assists patrons in the use of technology available in the library, including basic troubleshooting of microfilm, photocopier, and computer problems.
  • Performs related duties as assigned.

Supervision exercised: Hires, trains, supervises, and evaluates staff as assigned.
Supervision received: Executive Director.
Schedule of hours: As assigned and may include evening and weekend hours or short notice response to emergency situations.
Job classification: Associate; salaried; nonexempt

The above statements are intended to describe the general nature and level of work that is to be performed by personnel under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.833 – PUBLIC SERVICES COORDINATOR – (REVISED 9-8-2021)

The Public Services Coordinator oversees the activities of the departments and staff that provide direct service to patrons, including public service teams and programming. The Public Services Coordinator works closely with the Digital Services Coordinator and Outreach and Technical Services Coordinator to advise the Executive Director on the activities and needs of the staff and departments that fall under Public Services.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • Master’s Degree in Library Science from an American Library Association –accredited institution and not less than 2 years of experience working in a public library or equivalent combination of education and experience.
  • Demonstrated ability to plan work for, train, and supervise others.
  • Thorough knowledge of professional library methods, reference resources and practices.
  • Knowledge of books, authors, and readers’ interests.
  • Demonstrated behaviors that match the library’s core values:

Positive approach, dependable, team-oriented, professional, leadership.

  • Skill in the operation of computer systems and navigation of electronic resources.
  • Self-motivated and ability to work independently.
  • Ability to prioritize duties and complete responsibilities in a timely manner.
  • Ability to communicate effectively both orally and in writing.
  • Ability to deal with the public in a professional and courteous manner.
  • Have or obtain valid driver’s license and have reliable transportation available.
  • Experience in working with library patrons of all ages.

Responsibilities/Duties

  • Plans, coordinates, supervises, and evaluates daily operations and delivery of services to the public at locations and departments as assigned by the Executive Director, including scheduling staff and coordinating building logistics.
  • Assists in hiring, supervising, and training staff of assigned departments.
  • Assumes leadership of the library system in the absence of the Executive Director, as assigned.
  • Maintenance of the collection and equipment of locations.
  • Directly supervises Public Service Team Leaders at all locations.
  • Formulates goals, objectives, policies, and procedures for the library system, as assigned.
  • Leads assigned team to accomplish the objectives of the library, convening and participating on staff committees as needed.
  • Oversee daily operations and coordinate Public Services staff to maintain consistency of processes system wide.
  • Responsible for collection maintenance as assigned and assists with coordinating collection development activities among locations as assigned.
  • Works with Public Services staff to develop annual spending plans and budgets.
  • Participates in professional organizations and workshops and keeps informed of current trends and new techniques.
  • Participates in and assists with library programs.
  • Maintains necessary library statistics.
  • Instructs patrons in the use of basic reference tools, both print and electronic
  • Works in public services areas as assigned: including answering reference and information questions; checking materials in and out; answering the telephone; issuing borrower’s cards; processing materials, shipments, and reports; shelving, shelf reading, etc.
  • Assists patrons in the use of technology available in the library, including basic troubleshooting of microfilm, photocopier, and computer problems.
  • Performs related duties as assigned.

Supervision exercised: Hires, trains, supervises, and evaluates staff as assigned.
Supervision received: Executive Director.
Schedule of hours: As assigned and may include evening and weekend hours.
Job classification: Professional; salaried; nonexempt

The above statements are intended to describe the general nature and level of work that is to be performed by personnel under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position

SECTION 2.831 – DIGITAL LITERACY SPECIALIST (revised 9-8-2021)

The digital literacy specialist is responsible for providing support for the implementation, maintenance, and evaluation of all technology and computer-based activities for the library system, including but not limited to the training and education of the public and staff, on-line circulation and catalog system, local area networks, devices, software, electronic resources, Internet, and e-mail.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • Experience with computers and library technology with some training desirable.
  • Ability to translate the language of information technology to non-expert users.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Demonstrated behaviors that match the library’s core values: Positive approach, dependable, team-oriented, professional, leadership.
  • Ability to handle the pressures of timelines and technology problems with patience and
    perseverance without sacrificing attention to detail and accuracy.
  • Self-motivated and ability to work independently.
  • Ability to prioritize duties and complete responsibilities in a timely manner.
  • Capacity to move under furniture and through close spaces to service equipment.
  • Adequate strength to arrange furniture, move equipment and organize materials.
  • Have or obtain valid driver’s license and have reliable transportation available.

Responsibilities/Duties

  • Assists in the planning and implementation of all digital services for the library district
  • Assists with the installation, inventory, maintenance, troubleshooting and replacement of hardware and software.
  • Provides technology training for staff and library users.
  • Collects data, prepares reports, and recommends budget requests for technology.
  • Keeps informed of current trends and issues in library technology.
  • Performs other duties as assigned by the executive director.

Supervision exercised: None
Supervision received: Digital Services Coordinator; Executive Director
Schedule of hours: As assigned and may include evening and weekend hours or short notice response to emergency situations.
Job classification: Associate; salaried; nonexempt

The above statements are intended to describe the general nature and level of work that is to be performed by personnel under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.841 – ADULT OUTREACH SPECIALIST (revised 5/11/2022)

An adult outreach specialist coordinates outreach activities to adults with needs ranging from homebound patrons and residents of care facilities to local businesses and community organizations.

Qualifications, demonstrated knowledge, skills and abilities:

  • Bachelor’s degree with training in communication and collaboration or equivalent life/work experience.
  • Knowledge and skills in team development and the facilitation of team processes.
  • Demonstrated behaviors that match the library’s core values positive approach, dependable, team-oriented, and professional with leadership qualities.
  • Creative; proficient with computers; works well with people.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Mobility to maneuver loaded book trucks and stand for extended periods of time.
  • Adequate strength to move boxes, furniture or equipment and lift 40 pounds.
  • Ability to stoop and stretch in order to retrieve or shelve materials on 7 ft. shelving.
  • Ability to maintain emotional balance in all types of situations.
  • Have or able to obtain a valid driver’s license, access to reliable transportation, and a clean driving record.

Responsibilities and duties:

  • Coordinates outreach to adults and mentors team members in support of these services.
  • Drives the Outreach Van for community stops as needed.
  • Facilitates the work of public service teams to promote efficient library operations.
  • Works with nursing homes and homebound to facilitate adult access to library resources.
  • Facilitates access to resources for local businesses and governmental agencies.
  • Cooperates with other district staff in planning and implementing programs for adults.
  • Makes recommendations for the library collection for adults.
  • Complies with policies and performs duties in a courteous, pleasant and efficient manner.
  • Maintains knowledge of library procedures, including opening and closing routines.
  • Participates in routine library tasks such as circulation, shelving, and interlibrary loan.
  • Assists borrowers in finding information, answering questions, and placing holds.
  • Maintains a working knowledge of computers and instructs patrons in usage.
  • Participates in continuing education to foster professional and personal development.
  • Keeps informed of trends, issues, and professional concerns in public libraries.
  • Participates in early and late shifts as well as weekend shifts where necessary.
  • Performs other duties as requested by the executive director.
  • Presents Adams County Public Library, its staff and services, in a positive manner.

Supervision exercised: None.
Supervision received: Executive Director, Outreach and Technical Services Coordinator, or designee.
Classification: Associate; salaried; nonexempt.
Schedule of hours: Hours vary and may include evening and weekend hours.

The above statements are intended to describe the general nature and level of work, which is to be performed by personnel under this job classification. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of
persons assigned to this position

SECTION 2.842 – YOUTH OUTREACH SPECIALIST (revised 6/10/2015)(revised 8/14/2024)

A youth outreach specialist coordinates outreach activities to youth (pre-school through high school). The specialist also facilitates the work of public service teams in one or more buildings and cooperates with other district staff in planning and implementing programs for youth.

Qualifications, demonstrated knowledge, skills and abilities:

  • Bachelor’s degree with training in reading and prior experience working with youth or equivalent life/work experience.
  • Knowledge and skills in team development and the facilitation of team processes.
  • Demonstrated behaviors that match the library’s core values: positive approach, dependable, team-oriented, and professional with leadership qualities.
  • Creative; proficient with computers; works well with young people.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Mobility to maneuver loaded book trucks and stand for extended periods of time.
  • Adequate strength to move boxes, furniture or equipment and lift 40 pounds.
  • Ability to stoop and stretch in order to retrieve or shelve materials on 7 ft. shelving.
  • Ability to maintain emotional balance in all types of situations.
  • Have or able to obtain a valid driver’s license and access to reliable transportation

Responsibilities and duties:

  • Coordinates outreach to youth and mentors team members in support of these services.
  • Facilitates the work of public service teams to promote efficient library operations.
  • Coordinates the local implementation of the Ohio Ready to Read program (preschoolers).
  • Works with schools and other agencies to facilitate youth access to library resources.
  • Facilitates access to educational resources for parents and teachers.
  • Cooperates with other district staff in planning and implementing programs for youth.
  • Makes recommendations for the management of library collections for youth.
  • Complies with policies and performs duties in a courteous, pleasant and efficient manner.
  • Maintains knowledge of library procedures, including opening and closing routines.
  • Participates in routine library tasks such as circulation, shelving, and interlibrary loan.
  • Assists borrowers in finding information, answering questions, and placing holds.
  • Maintains a working knowledge of computers and instructs patrons in usage.
  • Participates in continuing education to foster professional and personal development.
  • Keeps informed of trends, issues, and professional concerns in public libraries.
  • Participates in early and late shifts as well as weekend shifts where necessary.
  • Performs other duties as requested by the executive director.
  • Presents Adams County Public Library, its staff and services, in a positive manner.

Supervision exercised: None.
Supervision received: Executive Director, Outreach and Technical Services Coordinator, or designee.
Classification: Associate; salaried; nonexempt.
Schedule of hours: Hours vary and may include evening and weekend hours.

The above statements are intended to describe the general nature and level of work, which is to be performed by personnel under this job classification. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position

Section 2.849 – Outreach and Technical Services Coordinator – (Revised 9-8-2021)

The Outreach and Technical Services Coordinator oversees the activities of the departments and staff that provide support or prepare library materials for public use, including Outreach, Collection Development, and Technical Processing. The Outreach and Technical Services Coordinator works closely with the Public Services Coordinator and Digital Services Coordinator to advise the Executive Director on the activities and needs of the staff and departments that fall under Outreach and Technical Services.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • Completion of an ALA-accredited MLS degree and college at the bachelor’s level or equivalent combination of education and experience.
  • Experience with computers and library technology.
  • Demonstrated ability to plan work for, train, and supervise others.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Demonstrated behaviors that match the library’s core values: Positive approach, dependable, team-oriented, professional, leadership.
  • Self-motivated and ability to work independently.
  • Ability to prioritize duties and complete responsibilities in a timely manner.
  • Library experience in cataloging and processing.
  • Have or obtain valid driver’s license and have reliable transportation available.

Responsibilities/Duties

  • Plans, coordinates, supervises, and evaluates the activities of locations and departments as assigned by the Executive Director that relate to the access of library materials, including acquisitions of digital and print materials, cataloging, and outreach.
  • Develops and implements local procedures for data entry into the cataloging system.
  • Evaluates the current collections in each building for variety and scope of coverage.
  • Develops a system for receiving purchase recommendations from users and library staff.
  • Reviews circulation reports to determine current user interests and needs.
  • Assists in hiring, supervising, and training staff of assigned departments.
  • Assumes leadership of the library system in the absence of the Executive Director, as assigned.
  • Strives to maintain the consistency of data entry throughout the district.
  • Selects correct MARC bibliographic record for linking of local items.
  • Requests full MARC records for items not currently in the SEO database.
  • Directs staff in affixing appropriate information and labels on all items.
  • Makes corrections to item records as part of ongoing database maintenance.
  • Serves as the library’s primary liaison with vendors and agencies providing digital and physical circulating materials to the library.
  • Formulates goals, objectives, policies, and procedures for the library system as assigned. Leads assigned team to accomplish the objectives of the library, convening and
    participating on staff committees as needed.
  • Oversees daily Outreach and Technical Services operations to maintain consistency of processes system wide.
  • Works with staff to develop annual spending plans and budgets.
  • Gathers Outreach and Technical Services statistics.
  • Develops and coordinates technology training for public and staff.
  • Participates in professional organizations and workshops and keeps informed of current trends and new techniques.
  • Works in public service areas as assigned: including answering reference and information questions, checking materials in and out, answering the telephone, issuing borrower’s cards, processing materials and reports, shelving, shelf reading, etc.
  • Assists patrons in the use of technology available in the library, including basic troubleshooting of microfilm, photocopier, and computer problems.
  • Performs related duties as assigned.

Supervision exercised: Hires, trains, supervises, and evaluates staff as assigned.
Supervision received: Executive Director.
Schedule of hours: As assigned and may include evening and weekend hours
or short notice response to emergency situations.
Job classification: Associate; salaried; nonexempt

The above statements are intended to describe the general nature and level of work that is to be performed by personnel under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position

SECTION 2.850 – TECHNICAL SERVICES LIBRARIAN (adopted 12/13/06)

The technical services librarian catalogs library materials and monitors the processing of materials in order to maintain consistency throughout the district. The librarian works closely with the SEO Automation Consortium to coordinate the entry of data according to established procedures and to control the quality of bibliographic records.

Qualifications/Demonstrated Knowledge, Skills, Abilities:

  • MLS preferred and/or public library experience in cataloging and processing.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Demonstrated behaviors that match the library’s core values: Positive approach, dependable, team-oriented, professional, leadership.
  • Ability to handle mental/visual strain involved in the use of printed materials and computer screens, preparing statistics and reports, working with staff, and handling multiple tasks.
  • Mobility to maneuver through aisles and push or pull loaded book trucks.
  • Flexibility to bend and stretch to place materials low or high on 7ft shelving.
  • Strength to lift, move, or carry up to 30 pounds.
  • Have or obtain valid driver’s license and have reliable transportation available.

Responsibilities/Duties:

  • Develops and implements local procedures for data entry into the automation system.
  • Strives to maintain the consistency of data entry throughout the district.
  • Trains and coordinates the work of library staff assigned to limited data entry.
  • Uses DDC to determine correct classification numbers for all materials.
  • Selects correct MARC bibliographic record for linking local items.
  • Requests full MARC records for items not currently in the SEO database
  • Creates and edits item records using correct codes and formats.
  • Directs staff in affixing appropriate information and labels on all items.
  • Makes corrections to item records as part of ongoing database maintenance.
  • Refers need for changes in bibliographic records to the SEO cataloger.
  • Makes final decisions regarding the cataloging of district library materials.
  • Monitors the SEO list serve regarding issues of bibliographic data entry.
  • Performs routine checks to ensure integrity of the bibliographic database.
  • Keeps management alerted to the need for changes in database policies.
  • Assists with preparation of lists for purposes of weeding, collection development, etc.
  • Participates in workshops and training regarding database and cataloging issues.
  • Performs other duties as assigned by the executive director.

Supervision exercised: Technical services staff
Supervision received: Executive Director
Schedule of hours: As assigned and may include evening and weekend hours.
Classification: Professional; salaried; nonexempt

The above statements are intended to describe the general nature and level of work which is to be performed by personnel under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

Section 2.871 – Public Service Team Leader (revised 3/9/2022)

The Public Service Team Leader is a supplementary assignment in a particular building while working under another job description in that same building.

Qualifications, demonstrated knowledge, skills and abilities:

  • Adequate experience in public library work to provide knowledge of all operations.
  • Current full-time position within the building where the leader is to be assigned.
  • Demonstrated strong leadership capabilities.
  • Ability to meet, communicate, and deal with others in person, in writing or by phone.
  • Ability to maintain emotional balance in all types of situations and people.
  • Skills in resolving staff and patron issues.
  • Observed behaviors that match the library’s core values: positive approach, dependable, team-oriented, professional, leadership.
  • Licensed as a notary in the State of Ohio or complete licensure within one year of assignment.

Responsibilities and duties:

  • Performs duties listed under the job description of the leader’s full-time position.
  • Exercises leadership in maintaining the quality of customer service.
  • Provides leadership to weekly meetings of the public service team as necessary.
  • Addresses staff issues such as tardiness at team meetings.
  • Provides that team meeting minutes and other records are filed.
  • Monitors building schedules and keeps staff informed about changes.
  • Makes sure that statistical data are collected, and reports are filed.
  • Checks that cash drawer and petty cash reports are filed in a timely manner.
  • Monitors building conditions and communicates with cleaning personnel.
  • Reports major facility problems to the executive director.
  • Arranges for book drop maintenance over holidays.
  • Notarizes documents for the public during scheduled hours.
  • Performs other duties as assigned by the executive director.

Leadership received: Team coach, executive director, or designee
Leadership exercised: Public service staff
Classification: Supplementary assignment; nonexempt
Schedule of Hours: As assigned; may include evening and weekend hours

The above statements are intended to describe the general nature and level of work that is to be performed by personnel working under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.872 – LIBRARY ASSISTANT – PROGRAMMING (10/09/2013)

A programming assistant coordinates activities for all ages within a specific building in addition to performing a customary array of other library tasks. The assistant also cooperates with other district staff in planning and implementing programs.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • High school diploma or GED with an aptitude for and demonstrated interest in library work.
  • Training after high school that supports paraprofessional library responsibilities.
  • Knowledge and skills necessary for all public library services, particularly children’s services.
  • Observed behaviors that match the library’s core values: positive approach, dependable, team-oriented, professional, leadership qualities.
  • Proficient with computers; basic knowledge of other office machines.
  • Creative with crafts and program ideas for working with youth.
  • Ability to communicate effectively and concisely, orally and in writing.
  • Ability to maintain emotional balance; works well with all types of people and circumstances.
  • Mobility to maneuver loaded book trucks and stand for extended periods of time.
  • Adequate strength to move boxes, furniture or equipment and lift 40 pounds.
  • Ability to stoop and stretch in order to retrieve or shelve materials on 7 ft. shelving.
  • Have or able to obtain a valid driver’s license and access to reliable transportation.

Responsibilities/Duties:

  • Assists other staff with routine public service tasks listed in library clerk job description.
  • Works as a member of a public service team and keeps the team informed about programs.
  • Implements a variety of library programs, including summer reading and adult programs.
  • Develops pre-school programs using the principles of the Every Child Ready to Read project.
  • Organizes and leads advisory groups; assists with book club activities.
  • Assists library support groups in implementing special programs such as author visits.
  • Makes recommendations for library collections that support library programs.
  • Creates library displays, provides information for flyers and posters to communications staff.
  • Develops monthly themes; sends calendar of events and activities to communications staff.
  • Initiates purchase orders for programming supplies; maintains inventory of program supplies.
  • Complies with policies and performs duties in a courteous, pleasant and efficient manner.
  • Participates in continuing education to foster professional and personal development.
  • Keeps informed of trends, issues, and professional concerns in public libraries.
  • When appropriate, mentors volunteers and assists in the training of new personnel.
  • Participates two hours weekly in independent study to foster professional development.
  • Performs other duties as requested by the team leader, team coach, or executive director.
  • Presents Adams County Public Library, its staff and services, in a positive manner.

Leadership received: Public service team leader, team coach, executive director or designee.
Leadership expected: Periodic team meeting role as facilitator, note taker, or timekeeper.
Classification: Paraprofessional, hourly, and nonexempt.
Schedule of hours: Hours vary and requires evening and weekend hours.

The above statements are intended to describe the general nature and level of work that is to be performed by personnel under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.873 – LIBRARY ASSISTANT – CIRCULATION (10/09/2013)

A circulation assistant coordinates all of the circulation activities within a specific building in addition to performing the customary array of other library tasks. Circulation activities include a broad range of tasks from direct service to patrons and shelving to interlibrary loan and shipping.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • High school diploma or GED with an aptitude for and demonstrated interest in library work.
  • Training after high school that supports paraprofessional library responsibilities.
  • Knowledge and skills necessary for all public library services.
  • Observed behaviors that match the library’s core values: positive approach, dependable, team-oriented, professional, leadership qualities.
  • Proficient with computers; basic knowledge of other office machines.
  • Accuracy in filing and detailed work; ability to handle cash transactions and financial reports
  • Ability to communicate effectively and concisely, orally and in writing.
  • Ability to maintain emotional balance; works well with all types of people and circumstances.
  • Mobility to maneuver loaded book trucks and stand for extended periods of time.
  • Adequate strength to move boxes, furniture or equipment and lift 40 pounds.
  • Ability to stoop and stretch in order to retrieve or shelve materials on 7 ft. shelving.
  • Have or able to obtain a valid driver’s license and access to reliable transportation.

Responsibilities/Duties:

  • Assists other staff with routine public service tasks listed in library clerk job description.
  • Works as a member of the public service team to promote efficient circulation operations.
  • Provides leadership in resolving circulation problems and addressing patron issues.
  • Reviews circulation desk schedules to assure that adequate staff are always covering the desk.
  • Monitors shelving schedules and routines to assure timely shelving and organized collections.
  • Provides leadership with cargo shipping and receiving procedures.
  • Maintains OCLC request records; handles interlibrary loan issues; monitors hold shelf.
  • Reviews and edits all new patron applications; calls patrons for clarifications.
  • Inputs patron records according to established formats and procedures.
  • Maintains application card files; posts application updates and purges inactive cards.
  • Scans new items; processes magazines; assists with periodic catalog maintenance.
  • Complies with policies and performs duties in a courteous, pleasant and efficient manner.
  • Participates in continuing education to foster professional and personal development.
  • Keeps informed of trends, issues, and professional concerns in public libraries.
  • When appropriate, mentors volunteers and assists in training new personnel.
  • Participates two hours weekly in independent study to foster professional development.
  • Performs other duties as requested by the team leader, team coach, or executive director.
  • Presents Adams County Public Library, its staff and services, in a positive manner.

Leadership received: Public service team leader, team coach, executive director or designee.
Leadership expected: Periodic team meeting role as facilitator, note taker, or timekeeper.
Classification: Paraprofessional, hourly, nonexempt.
Schedule of hours: Hours vary and requires evening and weekend hours.

The above statements are intended to describe the general nature and level of work that is to be performed by personnel under this job description. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.874 – LIBRARY CLERK (10/09/2013)

A library clerk performs a wide variety of general tasks and cooperates with other staff in providing outstanding services to the public in a team setting. A clerk whether assigned or unassigned is paid to participate in team meetings and complete appropriate independent study units.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • High school diploma or GED with an aptitude for and demonstrated interest in library work.
  • Previous experience indicating an ability to perform the responsibilities involved.
  • Behaviors observed by former employers that match the library’s core values: positive approach, dependable, team-oriented, professional, and potential leadership qualities.
  • Ability to communicate effectively and concisely in English, both orally and in writing.
  • Proficient with computers and word processing; basic knowledge of other office equipment.
  • Accuracy in filing and detailed work; ability to handle cash transactions and financial reports.
  • Ability to maintain emotional balance in working with all types of people and circumstances.
  • Mobility to maneuver loaded book trucks and stand for extended periods of time.
  • Adequate strength to move boxes, furniture or equipment, and lift 40 pounds.
  • Ability to stoop and stretch in order to retrieve or shelve materials on 7 ft. shelving
  • Have or able to obtain a valid driver’s license and access to reliable transportation

Responsibilities/Duties:

  • Works directly with team leaders and other staff to promote efficient library operations.
  • Complies with policies and performs duties in a courteous, pleasant, and efficient manner.
  • Greets library users and answers incoming calls, making referrals and taking messages.
  • Assists borrowers in finding information, answering questions, and placing holds.
  • Maintains knowledge of computers and basic software, and assists patrons in their usage.
  • Assists patrons with using public copier, fax, and print manager; trouble shoots equipment.
  • Assumes responsibility for the accurate collection, transmission, and security of money.
  • Maintains knowledge of library procedures and works with a minimum of supervision.
  • Participates in routine library tasks such as circulation, shelving, and cargo.
  • Assists with interlibrary loan tasks such as pull lists, call lists, and expired hold lists.
  • Assists with cleaning facilities when necessary during open hours.
  • Shares in responsibility for thorough completion of opening and closing procedures.
  • Participates in weekly team meetings to increase the quality of public service.
  • Participates two hours weekly in independent study to foster professional development.
  • Continually works to increase skills in readers’ advisory and basic reference services.
  • When appropriate, mentors volunteers and assists in training new personnel.
  • Performs other duties as requested by the public service team leader or other staff.
  • Presents Adams County Public Library, its staff and services, in a positive manner.

Leadership received: Public service team leader, team coach, executive director, or designee.
Leadership expected: Periodic team meeting role as facilitator, notetaker, or timekeeper.

Classification: Paraprofessional, hourly, and nonexempt whether assigned or unassigned.
Schedule of hours: Hours vary and requires evening and weekend hours.

The above statements are intended to describe the general nature and level of work which is to be performed by personnel working under this job description. These statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.875 – LIBRARY PAGE (revised 6/11/14)

A library page performs a variety of tasks dealing primarily with the shelving of books and materials, maintaining the orderliness of the shelves, and other routine library tasks.

Qualifications/Demonstrated Knowledge, Skills and Abilities:

  • Must be at least 16 years of age and possess a valid driver’s license.
  • Be able to read and write, and maintain above average grades, if enrolled in school.
  • Be able to alphabetize to the level of three letters and sort whole numbers, including decimals through five decimal places.
  • Be able to follow directions and be concerned about detail, neatness and accuracy.
  • Mobility to maneuver through aisles and push or pull loaded book trucks.
  • Flexibility to bend and stretch to place materials low or high on 7 ft. shelving.
  • Dexterity to pick and sort small pieces and manipulate office equipment.
  • Strength to lift, move and carry up to 30 pounds.
  • Personal grooming acceptable for work in the public area.

Responsibilities/Duties

  • Shelving materials.
  • Reading shelves for accuracy of order.
  • Organizing and cleaning shelves.
  • Pulling holds from shelves.
  • Assisting the public in locating items on shelves.
  • Stamping and labeling materials.
  • Simple cleaning of materials.
  • Reading to individuals or groups.
  • Assisting with program activities.
  • Cutting, pasting and sorting materials for displays or craft activities.
  • Perform work in a courteous, pleasant and efficient manner.
  • Carry out any other routine tasks assigned by public service team leader.

Supervision received: Public service team leader, executive director or designee
Classification: Novice, hourly, nonexempt
Schedule of hours: Hours vary and may include evening and weekend hours

The above statements are intended to describe the general nature and level of work which is to be performed by personnel classified as library page. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.880 – CUSTODIAN (adopted 9/14/05)

A custodian is responsible for keeping an assigned library facility clean, safe, and healthy for the staff and public in a manner acceptable to the Public Service Team Leader and the executive director.

Knowledge Base and Experience:

  • Successful experience in custodial or a comparable type of work.
  • Demonstrated behaviors that match the library’s core values of positive approach, dependability, and team-oriented.
  • Mobility and dexterity sufficient to perform all duties of the position.
  • A valid driver’s license and reliable personal transportation available.

Responsibilities and Duties:

Checklist schedules:

  • Daily
  • Floor surfaces including exterior entryways.
  • Public work surfaces, including circulation desktop.
  • Restrooms, water fountains, public door handles, and graffiti.
  • Weekly
  • Glass doors, glass walls, and switch plates.
  • Furnace rooms and cleaning equipment.
  • Monthly
  • Furniture, equipment, doors, and frames.
  • HVAC filters and cleaning supply inventory.
  • Quarterly
  • Exterior windows (inside).
  • Shelving, sills, moldings, ledges, picture frames, etc.

General cleaning

  • Empty trash receptacles, replace liners, and deposit waste into exterior container.
  • Damp clean tabletops, circulation desktop, and other public work surfaces.
  • Damp clean glass surfaces, switch plates, doors and frames.
  • Dust, clean, or polish furniture and cabinets as appropriate.
  • Dust shelves, sills, moldings, ledges, picture frames, duct work, etc.
  • Sanitize water fountains and public door handles.
  • Scrub and clean graffiti and other use marks using appropriate cleaners.
  • Clean library equipment as directed by library staff.

Restroom care

  • Adjust wall heater temperature (as needed in winter).
  • Check flushing operations and floor drain capacity.
  • Clean walls, doors, and partitions as needed.
  • Refill dispensers (soap, towels, and tissue).
  • Clean and sanitize all restroom fixtures, handles and glass surfaces.
  • Sanitize waste receptacles as needed.

Floor care

  • Spot clean gum, mud, marks, stains, etc. promptly.
  • Thoroughly scrub grout to keep tile floors clean and bright.
  • Sweep, dust, and damp mop hard floors to a clear rinse.
  • Spot clean carpets and floor mats promptly with “dry” shampoo.
  • Vacuum and deodorize all carpeted areas.

Other duties

  • Clean and organize furnace rooms; change HVAC filters.
  • Monitor operation of cleaning equipment; e.g., sweeper filters and bags.
  • Inventory cleaning supplies and report needs to the Public Service Team Leader.
  • Report unusual conditions and need for repairs to the Public Service Team Leader.
  • Record arrival and departure times accurately and file reports promptly.
  • Perform additional duties as assigned by Public Service Team Leader, executive director, or the board of trustees.

Supervision exercised: None
Supervision received: Public Service Team Leader or Executive Director
Classification: Nonclassified; hourly; nonexempt
Schedule of hours: Duties are performed when building is closed to the public; requires early morning, evening, or weekend hours.

The above statements are intended to describe the general nature and level of work that is to be performed by personnel classified as a custodian. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.

SECTION 2.880 – SHUTTLE DRIVER (adopted 6/9/2021)

A Shuttle Driver is responsible for making deliveries and pick-ups at all agencies of the library and outside organizations when required, in addition to being responsible for periodic light maintenance at all locations.

Knowledge Base and Experience:

  • High School Diploma or G.E.D. equivalency.
  • Valid driver’s license with an excellent driving record.
  • Must be able to climb ladders, lift and carry bins weighing up to 60 pounds.
  • Intermediate knowledge of facility maintenance, troubleshooting, and repairs preferred.
  • Excellent communication and customer service skills.
  • Basic computer skills, including email.
  • Must be able to work evenings and weekends during emergency events.

Supervision exercised: None
Supervision received: Public Service Team Leader or Executive Director
Classification: Hourly, nonexempt
Schedule of hours: As assigned and may include evening and weekend hours

The above statements are intended to describe the general nature and level of work that is to be performed by personnel classified as a shuttle driver. The statements are not intended to be an exhaustive list of all responsibilities and duties that might be required of persons assigned to this position.