Section 4.100 – Library Card (revised 10/12/16)
Any resident of Ohio or Mason County, Kentucky, or any person employed in Ohio may apply for a library card. Generally, applicants must apply for a library card in person; however, individuals with disabilities who are unable to visit the library may apply by phone or mail.
Applicants for a library card must provide all required information on the application form, certify the accuracy of the information supplied, and agree to the terms and conditions of library use, including financial responsibility for all items charged out on the card.
A valid, current address may be determined under one of the following conditions: (1) a deliverable address is already on file for another member of the same household; or (2) the applicant presents a photo ID with a current address.
A parent or guardian must sign the application of any child under the age of 18 and accept responsibility for the child’s use of the library. The parent or guardian will be responsible not only for the payment of any charges incurred by the child’s use of the library, but also for determining the appropriateness of materials and services used by the child.
A “Juvenile Only” card may be issued to any child under the age of 18. Juvenile patrons may use this card to check out up to 5 library items, excluding DVDs, as well as utilize all online resources, without assuming financial responsibility. This card type may be converted to a card with full privileges, if a parent or legal guardian signs to accept financial responsibility.
An “Electronic Resources” card may be issued, in order to provide access to online resources only. This card may be converted to a card with full privileges, if the patron supplies additional information and signs to assume financial responsibility.
Section 4.200 – Circulation Rules (effective 4/15/19)
Reference materials, genealogy materials, and the most recent issues of magazines and newspapers do not circulate.
No person shall damage or fail to return library materials or equipment used in the library or borrowed from the library.
The library provides overdue notices as a courtesy to the borrower. Failure to receive such a notice does not exempt the cardholder from returning the borrowed materials.
Library staff may assess prorated fees for damage to library materials. Charges for lost or destroyed materials shall not exceed the recorded price of the materials.
Borrowing privileges shall be suspended after one (1) item has been declared overdue or when the total charges owed by a borrower equal $3.00 or more.
Failure to return materials or may result in the borrower being referred to the Office of the Adams County Prosecuting Attorney or to an agency designated by the library for the recovery of library materials and charges. A recovery fee of $10.00 shall be added to all accounts referred to the agency.
| Item | *Item Limits | **Loan Period | ***Renewals |
|---|---|---|---|
| Local DVDs | 15 | 7 days | 4 |
| All other items | 999 | 21 days | 4 |
- * The library reserves the right to limit the number of items to each borrower if the items are in high demand or if subject resources are scarce in the library collection. R-rated materials are not loaned to minors.
- ** The library reserves the right to reduce or extend the normal loan period of individual items in order to accommodate the unusual needs of the borrower or current demand for resources.
- *** Renewals may be limited if the library determines that other borrowers are waiting for the same item. Patrons will be billed for any damaged or lost items. Bills will be waived for any lost items that are returned in satisfactory condition
Section 4.220 – Frequency of Deposits (revised 12/8/04)
Pursuant to Ohio Rev. Code § 9.38 as amended, the Adams County Public Library adopts the following policy regarding frequency of deposits of public money at all libraries in the district. Generally, deposits should be made every business day. However, deposits shall be made at least every three business days or on any day when receipts, exclusive of cash drawer change, equal $100.00 or more. Public Service Team Leaders shall develop appropriate internal procedures to safeguard all moneys until the time of deposit.
Section 4.230 – Schedule of Fines and Fees (revised 10/12/16)
| Services | Prices |
|---|---|
| Domestic facsimile service sent or received | $1.00 first page;10¢ for each additional page |
| International facsimile service sent or received | Domestic fee plus cost of international phone call to send |
| Fee for recovery of overdue materials | $10.00 per account |
| Replacement library card | $1.00 each |
| Exchange older card for newer card | 50¢ each |
| Lamination | 10¢ per inch |
| Earbuds | $1.25 per se |
| USB 2 GB Flash Drives | $6.00 each |
| Public Photocopier (8 ½ x 11 or 14) | 10¢ each side B & W 35¢ each side Color |
| Public Photocopier (11 x 17) | 20¢ each side B & W 70¢ each side Color |
| Public Computer Printer (8 ½ x 11) | 10¢ each side B & W 35¢ each side Color |
Section 4.240 – Reference Services (revised 4/9/14)
Staff will offer their best professional opinion when providing reader’s advisory service or recommending the best source to answer a question. However, staff will not give opinions, advice, or interpretation of information beyond the scope of their expertise and training in library reference work.
Staff will attempt to guide and instruct patrons in the use of library resources when responding to reference inquiries. When answering a patron’s reference question, staff will cite the resource(s) from which the information is obtained. Therefore, the producers of that resource, not the library itself, are responsible for that resource’s accuracy.
The staff member will decide when all reasonable resource options have been exhausted at the library and when the time to cease working on a question and refer the patron elsewhere. Patrons will be encouraged to personally use the reference resources listed on the library’s webpage, particularly Ohio’s online research databases.
Staff will not provide the following kinds of assistance, which are deemed to be beyond the scope of the library’s service responsibilities:
- Interpretation, advice, or personal recommendations in any area other than the use of library resources. This includes, but is not limited to legal, medical, insurance, or tax advice.
- Creating or editing patron documents, including resumes for job seekers. Staff may offer limited critique of resumes, especially for obvious spelling and grammar mistakes, as time permits.
- Completing forms (including online forms) for patrons or assisting patrons in completing such forms. Staff will, however, give direction to patrons in filling out forms, as time permits.
- When assisting patrons with electronic resources, staff will not enter personal information for patrons.
- Translations will be provided only if a person on staff with appropriate expertise is available. For all other translations, staff will refer patrons to other appropriate resources to obtain information regarding translators.
Specific Reference Question Guidelines
Book, Antique and Art Appraisals – Patrons will be referred to appropriate reference sources, consultants, or experts. Staff members will never give a personal appraisal of the value of an object.
Computers, Applications, and Devices – Staff with appropriate expertise may assist patrons with questions regarding computers, applications, or electronic reading/listening devices, but will decide the amount of time that he/she can reasonably devote to the question. Staff may also refer the patron to other resources such as books, online tutorials, classes, or the library’s Information Technology staff.
Consumer Evaluations – Staff will help patrons locate objective consumer product information using the online resources and magazines. Short published consumer ratings will be read over the phone. However, in depth consumer information must be read by the patron. The staff does not offer personal opinions recommending one product over another.
Contest Questions – Contest questions will be approached with the same guidelines and time limits as any other type of reference question. The staff will not interpret contest rules.
Genealogical/Local History Questions – Staff members will provide assistance in locating books or other items in the collection and help in accessing electronic resources to answer genealogical questions. For answers to specific genealogical questions, patrons will be referred to the Adams County Genealogical Society.
Medical, Legal, and Insurance Questions – The library does not provide advice in the areas of medicine, law, or insurance. Staff will provide information but will not interpret or evaluate that information. They will provide instruction in the use of resources, enabling users to pursue information independently and effectively if so desired. If no appropriate sources can be located, the patron may be referred to local medical, legal, insurance, or tax services for interpretation of the information.
Research – Patrons needing extensive bibliographies, lists, statistics, or research will be directed to the appropriate resources and offered as much assistance as staff time allows. Patrons may be referred to other libraries or agencies for further assistance.
School Assignments – Every effort will be made to satisfactorily answer student questions and to provide sources of information and instruction needed to use those resources. If every effort has been made by the staff member and the student to locate information without results, the student will be encouraged to use Ohio’s online reference service or return to the teacher for further instructions.
Tax Forms and Questions – The Library does not provide advice in the areas of taxes. Staff will provide resources but will not interpret or evaluate the information found in these resources. They will provide instruction in the use of resources, enabling users to pursue information independently and effectively if so desired. Patrons will be referred to online resources provided by state/federal Internal Revenue Services for interpretation of information. During the tax season, the library attempts to stock basic Ohio and Federal tax forms. If patrons request a form that the library does not have, the patron will be given contact information to online resources for the requested form
Section 4.300 – Internet Use Policy(revised 11/9/16)
OPLIN/Internet Use Policy
Mission
In partnership with the Ohio Public Library Information Network (OPLIN), the Adams County
Public Library (ACPL) provides public access to the Internet and online electronic resources as a part of its mission to enrich lives through services of the public library.
Internet Advisory
Users are advised that the Internet is a vast, unregulated public communications medium. Some information may be outdated, inaccurate, biased, or even offensive. ACPL and OPLIN do not endorse nor assume responsibility for the content or format of any information found on the Internet. All users of the Internet do so at their own risk. All library computers are filtered; however, a parent or legal guardian may “opt out” to prevent a child’s use of the Internet. The ACPL assumes no responsibility for censoring a child’s use of the OPLIN/Internet. Any child under age 18 who requests unfiltered access to the Internet must be accompanied by a parent or guardian.
Use Restrictions
Library staff shall develop and disseminate OPLIN/Internet User Guidelines that reflect current
legal restrictions, local library policies, information system security, and operating procedures.
The use of OPLIN or the Internet to engage in any activity that constitutes a violation of local,
state, or federal laws is strictly prohibited. The Ohio Revised Code 2907.01 prohibits the display of “obscene” materials and materials “harmful to juveniles.” The Communications Decency Act of 1996 prohibits any communication that is obscene, lewd, lascivious, filthy or indecent with intent to annoy, threaten, or harass another person. United States Copyright Law (Title 17, United States Code) governs the use of all copyrighted materials. If the user violates a local, state, or federal law, the terms of this policy or OPLIN/Internet User Guidelines, ACPL reserves the right to terminate any user’s session and to modify, suspend or revoke a user’s privileges of access to the OPLIN/Internet.
Disclaimer
All users of this service shall agree to hold the ACPL and OPLIN harmless from any and all
claims, losses, damages, obligations or liabilities, directly or indirectly relating to the use of
OPLIN/Internet caused thereby or arising therefrom. In no event shall the ACPL or OPLIN have any liability for lost profits or for indirect, special, punitive, or consequential damages or any liability to any third party, even if the ACPL or OPLIN is advised of the possibility of such damages.
Amendments
The OPLIN/Internet Use Policy may be amended at any time by the ACPL Board of Trustees. It
shall be the user’s responsibility to be aware of the current provisions of the OPLIN/Internet Use Policy and the OPLIN/Internet User Guidelines. Copies of these documents may be requested at the circulation desk.
Section 4.310 – Library Business Information Systems (adopted 4/12/06)
The business information systems of the library (all desktop, laptop, computer networks, telephone, e-mail, facsimile systems, and all other similar technologies or systems devised now or in the future) are to be used solely by employees for the benefit of the library and are not intended for personal use.
This policy addresses only employees’ use of the library’s business information systems, afforded to them in the course and scope of their employment. This policy does not apply to employees’ non-work-related use of technologies that the library makes available to the general public.
The library recognizes that incidental and occasional use of the business information systems for personal purpose is inevitable, but such use should not interfere with the normal business of the library and is subject to scrutiny by the library. The library will be sole judge of whether any particular use of the business information systems complies with this policy.
All files, e-mail and voice mail messages, documents and other reports which are created, transmitted, received, or stored on the business information systems are the property of the library.
Employees should not expect privacy for any files, messages or materials created, transmitted, or stored on the library’s business information systems or for any access to the Internet made through these systems whether it is related to personal or business use.
By using the library’s business information systems, employees consent to the library’s accessing, intercepting, reviewing, listening to, copying, deleting, and/or disclosing any such message, file, document or Internet access, with or without notice, when the library in its sole judgment deems it is appropriate to do so.
Employees shall not use the business information systems to knowingly upload, copy, post, publish, transmit, transfer or distribute any files or materials that contain copyrighted material, offensive/disruptive material, political/philosophical opinions, viruses/malicious code or proprietary/confidential library information.
Employees shall not load or operate personal software programs or download software to the computer’s hard drive. All computers will use the default screen savers, display backgrounds, and/or themes that come with the original Windows software. Desired changes to any business system require the authorization of the Information Technology Librarian or the Executive Director.
Passwords to the business information systems are the confidential property of the library.
Regardless of the extent of access to which a password provides, an employee is authorized to use only that portion that falls within the scope of the employee’s specific assignment. If an employee believes that a password has been misused, the employee is required to report such misuse immediately to the appropriate supervisor.
Violations of this business information systems policy may result in disciplinary action up to and including termination.
Section 4.320 – Social Media (adopted 06/08/2011)
The Adams County Public Library (ACPL) believes that by participating in social media, the library is more relevant and accessible to its users. Through social media and web applications, ACPL can better promote services and resources throughout the communities.
Social media is defined as any website or application (including the ACPL website) which allows users to share information and interact with the library. Social media can include blogging, micro-blogging, instant messaging, tagging, etc. Through its interactions, ACPL will strive to facilitate an environment for library staff and users to share opinions and information about library-related subjects, events and issues. As with other traditional resources, ACPL does not act in place of or in the absence of a parent and is not responsible for enforcing restrictions which a parent or guardian may place on a minor’s use of this resource.
ACPL does not collect, maintain, or otherwise use the personal information stored on any third-party site in any way other than to communicate with users of the site, unless granted permission by users for library contact off site. Users should be aware that third-party websites have their own privacy policies and should proceed accordingly.
Comments, posts, messages and other interactions are welcome on ACPL profiles and sites. ACPL recognizes and respects differences in opinions; however, interactions will be regularly monitored and reviewed for content and relevancy (before publishing when possible). All postings containing any of the following will be removed:
- Obscene or racist content
- Personal attacks, insults, or threatening language
- Potentially libelous statements
- Plagiarized or copy-written material
- Private, personal information published without consent
- Comments unrelated to the content of the forum
- Hyperlinks to material that is not directly related to the discussion
- Commercial promotions or spam
- Photos or other images that fall in any of the above categories
ACPL reserves the right to edit or modify any postings or comments for space or content, while retaining the intent of the original post. ACPL shall also be granted the right to reproduce comments, posts, and messages in other public venues and publicity. Identifying information, other than first name, will be removed unless granted permission by the user.
ACPL assumes no liability regarding any event or interaction that takes place by any participant in any library-sponsored social networking service and does not endorse or review outside content. The role and utility of social networking sites will be evaluated periodically by ACPL staff and may be terminated at any time without notice to users.
Section 4.400 – Facility and Equipment Usage (revised 9/14/2022)
BUILDING USE POLICY
The Adams County Public Library does not provide meeting room facilities for large or small
group meetings, with the exception of the Manchester, West Union, and Peebles locations (see policy sections 4.420 Peebles Community Meeting Room, 4.421 Manchester Community Meeting Room, and 4.422 West Union Community Meeting Room). It shall therefore be the policy of the Adams County Public Library Board of Trustees that library facilities shall not be used for meetings by any community groups other than the following exceptions:
- The individual libraries may schedule library programs for the general public or library programs and activities of a specialized nature for such groups as children. Library activities shall include meetings of library support groups which have been duly recognized by the library board.
- Recognized library support groups include the Manchester Woman’s Club, the Manchester Friends of the Library, the North Adams Friends of the Library, the Peebles Magazine Club, and the West Union Friends of the Library. These support groups may use library facilities without charge.
- The North Adams Friends of the Library may use the library on a monthly basis provided that such meetings are held during library hours. If such meetings extend beyond library hours, a library employee shall be in attendance and paid for that time.
- At the Manchester facility, use by the Manchester Woman’s Club and the Manchester Friends of the Library on a monthly basis shall be permitted provided that such meetings are held during library hours. If such meetings extend beyond library hours, a library employee shall be in attendance and paid for that time.
- At the Peebles facility, use by the Peebles Magazine Club on a monthly basis shall be permitted provided that such meetings are held during library hours. If such meetings extend beyond library hours, a library employee shall be in attendance and paid for that time.
- At the West Union facility, use by the West Union Friends of the Library on a monthly basis shall be permitted provided that such meetings are held during library hours. If such meetings should extend beyond library hours, a library employee shall be in attendance and paid for that time
Any group that uses any of the library facilities under the exceptions of this policy shall abide by all established rules and regulations of building use, including no smoking and no alcoholic
beverages.
The organizations permitted to use the library facilities shall be responsible for any damage or
breakage of the premises or its contents by members or guests of the group.
The library board and/or library staff will not be responsible for loss or damage to any property belonging to the organizations or its members brought to the building for use during the meeting
Section 4.410 – Display of Community Information (revised 4/9/14)
The display of community information complements the library’s mission of providing access to a wide range of information and viewpoints. Providing access to information can raise public awareness of issues and concerns, help people become better informed, and give them the tools necessary to form their own opinions.
Public Use of Bulletin Boards and Display Areas
Public Service Team Leaders may designate bulletin boards or display areas for use by individuals or community groups. Since not all library facilities have sufficient space to accommodate display activities, the determination of whether there shall be display space and the extent thereof shall be left solely to the discretion of individual Public Service Team Leaders.
In all libraries, however, bulletin board or display space shall be available only to individuals or organizations engaged in intellectual, charitable, civic, educational, cultural, or nonprofit activities. The library does not advocate or endorse the viewpoints of any group or individual. Although the library welcomes a broad spectrum of opinion and a variety of viewpoints, postings must meet community standards for good taste in presentation. Public Service Team Leaders shall determine the appropriateness of all material to be displayed.
Postings or displays planned by an individual or company to promote, advertise or lead to the sale of its products and services are only permitted in limited space, available on community bulletin boards, and may not exceed 8 ½ x 11 in size. Further, no petitions may be displayed, presented or solicited inside the libraries or on library property.
Individual libraries shall develop criteria regarding the size of material displayed and the length of time materials remain on bulletin boards or displays. Bulletin board and display materials are considered disposable and library staff may remove and discard as necessary.
In the case of materials of value, the library staff shall exercise caution and reasonable care. However, the library board shall not assume any financial liability for the loss of or damage to such materials. Therefore, individuals or groups seeking to display items of value shall agree to these conditions by signing a waiver, which releases the library board from any liability. Where permitted, the use of bulletin board and display space is free of charge
VOTER INFORMATION
In cooperation with the local Adams County Board of Elections, the libraries provide residents with forms for Voter Registration.
To aid voters in becoming better informed about ballot issues, the library may accept for distribution literature of an informational nature that may represent various points of view. All such literature must clearly list the person(s) who are legally responsible for the content of the information.
The display or distribution of such materials does not imply endorsement by the library. The library assumes no responsibility for contacting individuals or organizations to provide such literature. The Public Service Team Leader of each library location will determine how and where such literature is displayed or distributed.
Materials may not exceed 8½ x 11 in size and the quantity to any library may not exceed 100 per delivery. All materials will be removed and discarded from display or distribution in each library on the day after the election. Campaign materials that are not informational literature (including, but not limited to, bumper stickers, yard signs, windows signs, and campaign buttons) will not be considered for display or distribution.
The Adams County Public Library may also include links to appropriate election information on the library’s Web site. The library Webmaster shall determine the appropriateness of such information.
Section 4.420 – Peebles Library Community Meeting Room(last revised 10/11/2017)
The Peebles Library Community Meeting room is available to groups or organizations which have a cultural, educational, civic, social, political, religious, or professional focus; other community-oriented organizations; or, to persons volunteering as tutors as part of a non-profit program. The meeting room is not available to non-library groups or individuals for the promotion or sales of services or products, fundraising, conducting classes for profit, or private social functions. Meetings shall be open to the public. No admission may be charged and no items or services may be sold (excluding library program materials).
The following guidelines apply to all non-library meetings held in the meeting room:
Reservations must be made at least 24 hours in advance. In case of cancellation, the library requests notification by phone as soon as possible.
- The meeting room is only available for use during normal library hours.
- The person making the application is responsible for ensuring that no alcoholic beverages are allowed on the premises and no smoking is permitted.
- For safety reasons the stated capacity for the room must not be exceeded.
- Groups are responsible for arranging chairs, tables, and other equipment provided in the meeting room to meet their own needs. Following their use of the room, groups must return the room to its original state. Clean-up of the room by the group is required.
- The following disclaimer will be posted in the meeting room: “The library does not advocate or endorse the policies or purposes of any group or individual using the library meeting room. The library is not liable for injury to person or property arising out of use of the meeting room by an outside group or individual.”
- Meetings held in the meeting room must not disturb normal library operations. The Library reserves the right to stop meetings that are disruptive to normal library operations.
- The meeting room may not be used for any activities prohibited by law.
The Library reserves the right to reject any reservation if it is determined that the organization has abused its past privileges, including but not limited to: violation of any of the preceding policy and procedures, vandalism, theft, failure to exit the building on time, and failure to appear for a scheduled meeting. The acceptance of library policy and procedures (electronically or in person) assigns responsibility for loss or damages to the room and loss or damage to any library property or equipment used during the meeting to the person submitting the application. The library reserves the right to prohibit any person, group or organization from using the library meeting space.
NOTE: The library’s use of meeting room space takes precedence over outside reservations. Occasionally, it may be necessary to cancel or move a meeting reservation if a specific space is needed by the library. Every effort will be made to give adequate notification to the organizer and/or organization affected and to find reasonable alternate accommodations.
HOLD HARMLESS CLAUSE: “To the fullest extent permitted by law, the above person/organization agrees to defend, pay in behalf of, hold harmless and indemnify the Adams County Public Library against any and all claims, demands, suits, losses, including all costs connected therewith, for any damage which may be asserted, claimed or recovered against or from the Adams County Public Library, its elected and appointed officials, employees, volunteers or all others working in behalf of Adams County Public Library, by reason of personal injury, including bodily injury and death; and/or property damage, including loss of use thereof, which arises out of the alleged negligence of Adams County Public Library and/or in any way connected or associated with this contract.”
Section 4.421 – Manchester Library Community Meeting Room (adopted 9/14/2022)
The Manchester Library Community Meeting room is available to groups or organizations which have a cultural, educational, civic, social, political, religious, or professional focus; other community-oriented organizations; or, to persons volunteering as tutors as part of a non-profit program. The meeting room is not available to non-library groups or individuals for the promotion or sales of services or products, fundraising, conducting classes for profit, or private social functions. Meetings shall be open to the public. No admission may be charged and no items or services may be sold (excluding library program materials).
The following guidelines apply to all non-library meetings held in the meeting room:
Reservations must be made at least 24 hours in advance. In case of cancellation, the library requests notification by phone as soon as possible.
- The meeting room is only available for use during normal library hours.
- The person making the application is responsible for ensuring that no alcoholic beverages are allowed on the premises and no smoking is permitted.
- For safety reasons the stated capacity for the room must not be exceeded.
- Groups are responsible for arranging chairs, tables, and other equipment provided in the meeting room to meet their own needs. Following their use of the room, groups must return the room to its original state. Clean-up of the room by the group is required.
- The following disclaimer will be posted in the meeting room: “The library does not advocate or endorse the policies or purposes of any group or individual using the library meeting room. The library is not liable for injury to person or property arising out of use of the meeting room by an outside group or individual.”
- Meetings held in the meeting room must not disturb normal library operations. The Library reserves the right to stop meetings that are disruptive to normal library operations.
- The meeting room may not be used for any activities prohibited by law.
The Library reserves the right to reject any reservation if it is determined that the organization has abused its past privileges, including but not limited to: violation of any of the preceding policy and procedures, vandalism, theft, failure to exit the building on time, and failure to appear for a scheduled meeting. The acceptance of library policy and procedures (electronically or in person) assigns responsibility for loss or damages to the room and loss or damage to any library property or equipment used during the meeting to the person submitting the application. The library reserves the right to prohibit any person, group or organization from using the library meeting space.
NOTE: The library’s use of meeting room space takes precedence over outside reservations. Occasionally, it may be necessary to cancel or move a meeting reservation if a specific space is needed by the library. Every effort will be made to give adequate notification to the organizer and/or organization affected and to find reasonable alternate accommodations.
HOLD HARMLESS CLAUSE: “To the fullest extent permitted by law, the above person/organization agrees to defend, pay in behalf of, hold harmless and indemnify the Adams County Public Library against any and all claims, demands, suits, losses, including all costs connected therewith, for any damage which may be asserted, claimed or recovered against or from the Adams County Public Library, its elected and appointed officials, employees, volunteers or all others working in behalf of Adams County Public Library, by reason of personal injury, including bodily injury and death; and/or property damage, including loss of use thereof, which arises out of the alleged negligence of Adams County Public Library and/or in any way connected or associated with this contract.”
Section 4.422 – West Union Library Community Meeting Room (adopted 9/14/2022)
The West Union Library Community Meeting room is available to groups or organizations which have a cultural, educational, civic, social, political, religious, or professional focus; other community-oriented organizations; or, to persons volunteering as tutors as part of a non-profit program. The meeting room is not available to non-library groups or individuals for the promotion or sales of services or products, fundraising, conducting classes for profit, or private social functions. Meetings shall be open to the public. No admission may be charged and no items or services may be sold (excluding library program materials).
The following guidelines apply to all non-library meetings held in the meeting room:
Reservations must be made at least 24 hours in advance. In case of cancellation, the library requests notification by phone as soon as possible.
- The meeting room is only available for use during normal library hours.
- The person making the application is responsible for ensuring that no alcoholic beverages are allowed on the premises and no smoking is permitted.
- For safety reasons the stated capacity for the room must not be exceeded.
- Groups are responsible for arranging chairs, tables, and other equipment provided in the meeting room to meet their own needs. Following their use of the room, groups must return the room to its original state. Clean-up of the room by the group is required.
- The following disclaimer will be posted in the meeting room: “The library does not advocate or endorse the policies or purposes of any group or individual using the library meeting room. The library is not liable for injury to person or property arising out of use of the meeting room by an outside group or individual.”
- Meetings held in the meeting room must not disturb normal library operations. The Library reserves the right to stop meetings that are disruptive to normal library operations.
- The meeting room may not be used for any activities prohibited by law.
The Library reserves the right to reject any reservation if it is determined that the organization has abused its past privileges, including but not limited to: violation of any of the preceding policy and procedures, vandalism, theft, failure to exit the building on time, and failure to appear for a scheduled meeting. The acceptance of library policy and procedures (electronically or in person) assigns responsibility for loss or damages to the room and loss or damage to any library property or equipment used during the meeting to the person submitting the application. The library reserves the right to prohibit any person, group or organization from using the library meeting space.
NOTE: The library’s use of meeting room space takes precedence over outside reservations. Occasionally, it may be necessary to cancel or move a meeting reservation if a specific space is needed by the library. Every effort will be made to give adequate notification to the organizer and/or organization affected and to find reasonable alternate accommodations.
HOLD HARMLESS CLAUSE: “To the fullest extent permitted by law, the above person/organization agrees to defend, pay in behalf of, hold harmless and indemnify the Adams
County Public Library against any and all claims, demands, suits, losses, including all costs connected therewith, for any damage which may be asserted, claimed or recovered against or from the Adams County Public Library, its elected and appointed officials, employees, volunteers or all others working in behalf of Adams County Public Library, by reason of personal injury, including bodily injury and death; and/or property damage, including loss of use thereof, which arises out of the alleged negligence of Adams County Public Library and/or in any way connected or associated with this contract.”
Section 4.500 – Behavior and Conduct in the Library(revised 9/14/2022)
Policy on Behavior and Conduct
The Behavior and Conduct in the Library policy shall be posted in each library.
To maintain an atmosphere appropriate for work, study and enjoyment for all library users and staff, the following policy on behavior in the Adams County Public Library and on library property has been established. Library staff will courteously, but firmly, enforce the policy.
Appropriate library activities include: browsing for materials, reading, thinking, quiet conversation, homework, writing reports and researching. If library games, puzzles, computers or audio-visual equipment are available, they are to be used quietly, so as not to disturb others. Quiet group study up to four at one table and quiet tutoring of one or two students are permitted. Only animals for library programs and guide dogs for the handicapped are admitted; all other animals or pets are excluded. All patrons must wear shoes and appropriate clothing in the library. The library is not responsible for the loss of personal belongings.
Inappropriate activities include: running, throwing, loud or abusive talking, eating or drinking in other than designated areas, moving furniture, putting feet on furniture, sleeping, loitering, gambling, inappropriate public displays of affection, excessive socializing, proselytizing, soliciting, selling, distributing leaflets, use of tobacco, electronic cigarettes, vaporizers, alcohol, or illegal drugs, using restrooms for bathing or laundering clothes, and any other activities which disrupt the library. Further, skateboarding or other similar activities on library parking areas or public entrances to the libraries are considered hazardous to library users and staff. Any illegal activities, including vandalism, will not be tolerated and will be reported to the local police immediately.
Disruptive behavior is defined as noisy, boisterous, threatening or acting-out behavior which is inappropriate in a setting where library work and study is being conducted. This behavior may represent a physical danger to people or property or may interfere with the legitimate library business of other users or staff.
Patrons with hygiene or untreated health related conditions, including but not limited to body odor and lice, which interfere with the use and enjoyment of the library by other patrons or with the functioning of the library staff, may be asked to leave the premises.
Patrons who are behaving inappropriately or creating disruptive conditions will be warned that the behavior or condition must be corrected. If the behavior or conditions are not immediately corrected, the person will be asked to leave the premises. For serious violations, patrons may be asked to leave even if they correct the problem. Anyone who does not leave after being asked to do so will be considered a trespasser and will be treated accordingly, including a call for police assistance. Habitual abusers of library rules may be banned from the premises for a period ranging from one day to three months. A minor (anyone under 18 years of age) who creates chronic problems may be required, for up to three months, to bring a responsible adult who will remain with him or her in the library.
Conduct which endangers the safety of the library users and staff is also prohibited. For this reason, no person shall have in his/her possession any firearm (including BB guns and pellet guns), explosives, dangerous chemical, or other unlawful weapon in the library or on the library premises. “Look-alike” weapons (e.g. toy guns that look like real weapons) are also prohibited. The brandishing of knives, using knives to threaten or intimidate others, or using knives in an unsafe manner that could reasonably result in personal injury or property damage is prohibited. All such incidents shall be reported to the local police immediately.
Each Public Service Team Leader is responsible for training all library staff to consistently enforce library rules of conduct. Continuous and positive communication with local police is important to maintaining a positive and welcome atmosphere in each library.
Section 4.510 – Personal Communication and Audio Devices(adopted 3/9/05)
Cellular phones, pagers, and other personal communication devices are disruptive to the reading and study atmosphere of the library setting. These devices must be set to silent mode in all reading areas of the library.
Personal audio devices such as MP3 players, CD players, cassette players and radios must be set at audio levels that do not disturb other individuals in the library.
Notice of this policy shall be posted in the library. Staff may request that communication and audio devices be used in the vestibule, or an enclosed area separate from the main areas of the library.
Flagrant disregard of this policy shall be sufficient cause for asking an individual to leave the library.
Section 4.520 – Digital Video Surveillance (Adopted 1/9/2019)
Purpose
Selected areas of the library are equipped with video cameras for the protection and safety of customers, employees, assets, property, and to identify persons breaking the law or violating the library’s rules for Behavior and Conduct. The purpose of this policy is to establish guidelines for the placement and use of digital video cameras and still photographs, as well as the access and retrieval of recorded digital video images and still photographs at Adams County Public Library. Video monitoring and recording will be conducted in a manner consistent with all existing local and applicable laws and ordinances.
Security Camera Locations
Reasonable efforts are made to safeguard the privacy of customers and employees. The video security cameras are positioned to record only those areas specified by the Executive Director/designee and will complement other measures to maintain a safe and secure environment in compliance with library policies. Camera locations shall not be changed or added without permission of the Executive Director. Cameras may be installed in locations where staff and customers would not have an expectation of privacy. Examples include common areas of the Library such as entrances, public seating, delivery areas and parking lots. Cameras will not be installed in areas where staff and public have a reasonable expectation of privacy, such as restrooms; nor are they positioned to identify a person’s reading, viewing or listening activities in the library.
Access to Digital Images
The Executive Director and his/her designee, in the course of their normal duties, monitor and operate the live video security system. Only the Executive Director and designated staff are authorized to access the recorded archival data in pursuit of incidents of criminal activity, litigation, or violation of the library’s rules for Behavior and Conduct. Authorized individuals, with notice to the Executive Director, may ask other staff to review recorded data to ascertain security concerns related to a specific incident. Such persons shall not violate any laws relevant to this policy in performing their duties and functions related to the video security system. Library employees are to review and comply with this policy.
Use/Disclosure of Video Records
- Video records and still photographs may be used by authorized individuals to identify those responsible for library policy violations, criminal activity on library property, or actions considered disruptive to normal library operations.
- Video records may be shared with authorized library employees when appropriate or, upon approval by the Director, other library staff to identify those suspended from library property and to maintain a safe, secure and policy-compliant environment.
- Under certain circumstances, individuals authorized under this policy may use a still photograph or selected portions of recorded data to request law enforcement review for assessing the security risk of a specific individual or for investigating a crime on library property.
- Video records shall not be used or disclosed other than as specifically authorized by this policy.
Video records may contain personally identifiable information about an individual who has used any library service or borrowed any library materials (“patron information”), and will be accorded the same level of confidentiality and protection provided to library users by Ohio state law (including, but not limited to ORC §149.432, Releasing Library Record or Patron Information, Adams County Public Library policies, and the American Library Association policies on confidentiality and privacy. All requests for security camera footage or still photographs by law enforcement will be referred to the Library Executive Director. In his or her absence, direct requests to the Senior Administrative Person.
In the event of a search warrant, which is executable immediately, library Administration will comply with the search warrant and consult with legal counsel. Upon receipt of a subpoena or other court order, library Administration shall consult with legal counsel to determine if the document is in proper form and that good cause for its issuance in a court of proper jurisdiction is demonstrated. If not, library Administration shall insist any defect be remedied before releasing records which contain patron information.
General Public Requesting Access to Security Camera Footage
Confidentiality/privacy issues prohibit the general public from viewing security camera footage that contains patron information. If the library receives a request from the general public to inspect security camera footage which contains patron information, the general public will be advised to file a police complaint.
Retention of Digital Images
Images from the library video security system are stored digitally on hardware in the library. Security camera footage is kept confidential and security recording equipment is housed in a locked area. Recordings are kept for no longer than 28 days, unless required as part of an ongoing investigation or litigation.
Unauthorized Access and/or Disclosure
A breach of this Policy may result in disciplinary action up to and including dismissal. Any library employee who becomes aware of any unauthorized disclosure of a video record and/or a potential privacy breach has a responsibility to immediately inform the Executive Director of the breach
Section 4.600 – Library Support Groups (revised 04/11/07)
The Board of Trustees of the Adams County Public Library looks upon the establishment of library support groups such as Friends of the Library, or other groups organized solely for the benefit of the public libraries in the county, as a worthwhile community endeavor.
The library board of trustees commends and applauds the efforts of such groups to improve and expand library services to the citizens of Adams County. All funds raised in the name of the Adams County Public Library must be used to benefit the buildings, services, or programs of one or more of the public libraries in the system.
A support group should keep the library board of trustees informed about its meetings, officers, plans, and purposes through the executive director
All library support group projects shall be undertaken only with the full knowledge and approval of the executive director and the library board of trustees. Before considering the funding of any project, a support group shall consult with the director regarding the library’s current needs for financial support. The director will be able to supply a list of needs and projects from which the support group can make appropriate choices.
If a support group wishes to consider a project not on the director’s list, the general concept of that project must first have the preliminary approval of the library board. If the board grants the preliminary approval, the director shall then coordinate the development of a full proposal to be presented to the library board for its consideration.
If an individual library is to be the site of a support group project, the respective Public Service Team Leader must approve coordination and scheduling of that activity.
A library support group is separate and distinct from the board of trustees and, therefore, cannot assume the rights, responsibilities or duties of the library trustees. Nevertheless, support groups should always strive to support the policies of the library board of trustees and to represent the library point of view to the community, legislators, and the media.
Since support group members are volunteers, distinct and separate from library personnel, they cannot assume the duties and responsibilities of library staff members. Further, while on duty, library staff members may act only in advisory capacities for support group activities.
Public relations work by support groups on behalf of the libraries must be coordinated through the executive director who may share ideas, offer suggestions, and do preliminary work on news releases for the support groups.
Operating expenses of the public libraries are provided through allocation of public funds that are governed by regulations established by the State Auditor. Support group funds and public library funds cannot be intermingled except when support groups present gifts to the library for specific purposes. However, the library cannot provide funds for activities of the support groups.
The library board of trustees and the executive director encourage support groups to work jointly and cooperatively on activities or projects that will improve and strengthen each group individually and benefit the Adams County Public Library system as a whole.
Section 4.700 – Unattended Children in the Library (approved 12/11/02)
The Adams County Public Library seeks to provide a warm and welcoming as well as safe and satisfying environment for people of all ages.
The library encourages youth to use its facilities and services; however, library staff members cannot accept responsibility for the care of minor children. Responsibility for the behavior and well-being of minor children shall rest with the parent/guardian, or an adult caregiver assigned by the parent.
The public library is not a childcare provider and may not be used as a substitute for childcare services. Attendance at programs scheduled by the library is not considered a childcare substitute. Library staff shall report observed incidents of substitute childcare to the Public Service Team Leader. The Public Service Team Leader or a designee shall investigate and may
declare the child an unattended child.
A parent/guardian shall make developmentally appropriate arrangements for child visits to the library. These arrangements must include immediate supervision of preschoolers, provisions in case the child is excluded from the library because of behavior, or backup plans if the library closes before a scheduled pick-up. Whenever a situation develops that warrants the attention of a child’s parent/guardian and that person is not present, the Public Service Team Leader or a designee may declare the child an unattended child.
Whenever library staff determine that a child is an unattended child, the staff will make reasonable efforts to contact the parent or guardian. If that contact is not successful, the staff will contact local law enforcement officers to provide protective service for the child until the parent/guardian is located. Under no circumstances shall library staff transport an unattended
minor in their personal car or a library vehicle
Section 4.800 – Confidentiality of User Records (adopted 9/10/03)
Ohio Revised Code Section 149.432 provides that library records containing user information are confidential and are not open to the public. For the convenience of library trustees and employees, the full text of that law has been incorporated into this policy. Library personnel are not authorized to release confidential library user information except under the provisions of
division (B) of that law.
For the release of user information to any person not listed on the cardholder’s application, the library requires the following documents to be attached to a signed statement confirming receipt of the requested information: a copy of photo identification (and credentials if applicable) of the requester; a copy of any legal document(s) supporting the request; and a copy of the information released to the requester.
Copies of these documents will be provided to the library cardholder upon request. The library assumes no liability for forged documents, legal defects of court orders, interpretations of “Exigent circumstances,” or any user information released in good faith.
[§ 149.43.2] § 149.432 Release of library record or patron information.
(A) As used in this section:
(1) “Library” means a library that is open to the public, including any of the following:
- (a) A library that is maintained and regulated under section 715.13 of the Revised
Code;
(b) A library that is created, maintained, and regulated under Chapter 3375 of the
Revised Code;
(c) A library that is created and maintained by a public or private school, college,
university, or other educational institution;
(d) A library that is created and maintained by a historical or charitable
organization, institution, association, or society.
“Library” includes the members of the governing body and the employees of a
library.
(2) “Library record” means a record in any form that is maintained by a library and that
contains any of the following types of information:
- (a) Information that the library requires an individual to provide in order to be
eligible to use library services or borrow materials;
(b) Information that identifies an individual as having requested or obtained
specific materials or materials on a particular subject;
(c) Information that is provided by an individual to assist a library staff member
to answer a specific question or provide information on a particular subject.
“Library record” does not include information that does not identify any individual
and that is retained for the purpose of studying or evaluating the use of a library and
its materials and services.
(3) Subject to division (B)(5) of this section, “patron information” means personally
identifiable information about an individual who has used any library service or
borrowed any library materials.
(4) “Internet” has the same meaning as in section 3517.106 [3517.10.6] of the Revised
Code.
(B) A library shall not release any library record or disclose any patron information except in the
following situations:
- (1) If a library record or patron information pertaining to a minor child is requested from
a library by the minor child’s parent, guardian, or custodian, the library shall make
that record or information available to the parent, guardian, or custodian in
accordance with division (B) of section 149.43 of the Revised Code.
(2) Library records or patron information shall be released in the following situations:
- (a) In accordance with a subpoena, search warrant, or other court order;
- (b) To a law enforcement officer who is acting in the scope of the officer’s law
enforcement duties and who is investigating a matter involving public safety
in exigent circumstances.
(3) A library record or patron information shall be released upon the request or with the
consent of the individual who is the subject of the record or information.
(4) Library records may be released for administrative library purposes, including
establishment or maintenance of a system to manage the library records or to assist in
the transfer of library records from one records management system to another,
compilation of statistical data on library use, and collection of fines and penalties.
(5) A library may release under division (B) of section 149.43 of the Revised Code records that document improper use of the Internet at the library so long as any patron information is removed from those records. As used in division (B)(5) of this section, “patron information” does not include information about the age or gender of an individual
Section 4.900 – Volunteer Service Program (adopted 11/12/03)
Rationale
The Adams County Public Library recognizes the importance of various types of community support in achieving the goals of the library program. To this end, the library accepts and encourages the involvement of volunteers in the library. Volunteers learn more about the library and its place in the community and help the library staff to serve the community’s needs.
Definition of Volunteers
A volunteer is a person who serves the library without compensation or expectation of compensation beyond reimbursement for certain expenses approved by the executive director. A volunteer performs designated library tasks within a specific library building under the direction of library staff. A volunteer must file an application and be officially accepted by the library prior to performance of volunteer tasks. Activities of library support groups or other community groups not under the supervision of library staff are not included in this definition of volunteers.
Conditions of Service
The library accepts the service of all volunteers with the understanding that such service is at the sole discretion of the library. Volunteers as well as organizations supervising volunteers agree that the library may at any time, for whatever reason, decide to terminate a volunteer’s relationship with the library. Moreover, the volunteer may at any time, for whatever reason, decide to sever the volunteer’s relationship with the library.
Scope of Work
All volunteer work will be under the supervision of a Public Service Team Leader or a designated employee.
Volunteers will receive specific on-the-job training to provide them with the information and skills necessary to perform their volunteer assignment. Access to staff computers or any use of circulation terminals are specifically excluded from all volunteer activities. Volunteers may not be assigned any library tasks off the premises of the library. Unless specifically authorized on a patron’s application card, volunteers may not have access to any patron information covered by the Ohio confidentiality law.
Partnership Programs
The library may accept as volunteers those persons participating in community service programs, alternative sentencing programs, employment and training programs, and other volunteer referral programs. These volunteers shall be placed under the direct supervision of library staff. In each of these cases, the supervising organization must provide the details and the responsibilities of the arrangement under which volunteers would be placed at the library, and the name and telephone number of a contact person within the organization.
Policy Disclaimer
The executive director shall develop guidelines for participation in the Volunteer Service Program. This policy is intended for the guidance of management only and does not constitute, either implicitly or explicitly, a binding contractual or personnel agreement. Furthermore, participation in the volunteer program shall not be construed as a condition or promise of future employment with the library. The library reserves the exclusive right to change this policy at any time.